GL-11903-14 Compliance Crossword – PDF Downloadable_vFINAL 3
Monthly Archives: September 2014
WALK! with Aegis Gets Everyone Moving
The 6th Annual WALK! with Aegis Therapies led seniors and communities on an adventure of health and wellness this year. The WALK! five-day event ran Monday, Sept. 22 through Friday, Sept. 26 featured wellness activities at more than 700 locations where Aegis Therapies provides rehabilitation services.
For the first time, the WALK was open to anyone who would like to participate in Active Aging Week through an online, at-home guide by registering at www.walkwithaegis.com.
Featured events were led by nationally-recognized fitness and wellness expert, Chris Freytag in Minneapolis, Milwaukee and Birmingham and Huntsville, Ala. areas. In addition, Golden Living’s Executive Chef and Director of Dining and Hospitality, Darin Leonardson, led events in Nebraska, Iowa, North Carolina and Virginia with his cooking demonstrations providing antioxidant smoothies and healthy recipes after a series of activities throughout the week.
Martha Schram, President of Aegis Therapies, and Mark Besch, Aegis Therapies Vice President of Clinical Services, attended the event in Lincoln, Neb. with Chef Darin at Gateway Vista Senior Living.
In Iowa at the Sunrise Retirement Community, Chef Darin challenged Chef Brandon to a cooking competition and the local media judged the competition. In other locations, members of the military joined in the festivities and talked with participants.
At Golden LivingCenter – Portsmouth, Mayor Kenneth Wright, assisted Chef Darin in making a salad for participants after talking about his walk initiative for the city of Portsmouth, Va.
The WALK! with Aegis Therapies 2014 was a success and inspired many participants to get active and healthy this year.
Through the WALK!, Aegis Therapies continues its commitment to caring and engaging the senior population so that Aegis can collectively reinforce the importance of being active and healthy at any age. We thank you for joining the WALK! with Aegis Therapies 2014!
Benefits News 9-29-14
Business Office Training Schedule for October
- All Employees
Training will be provided during October on the following business office topics:
- Medicaid Pending
- Direct Deposit
- Resident Trust
- Deferral Strategies
- Bad Debt
- Authorizations and Notifications
- Missing Documents
- Business Office Duties and Frequency
- Weekly Business Office Meeting Template
- Private Collections
Business Office Consultants will be conducting the training sessions on the dates provided in the “October Training Schedule” attachment. Employees can sign up for the sessions by going to the company website and accessing them through the Learning Management System (LMS)
IMPORTANT: These training sessions will not be available through LMS for LivingCenter employees located in the state of Georgia, due to the transition to the company’s new Learning Center. An article announcing the availability of these sessions in the new Learning Center will be provided in a future issue of InnerCircle.
Resident Trust
Resident Trust was broken into Part 1 and Part 2 for the on-line (self-paced) training sessions. The ILT session will cover information from both parts; therefore, employees need only to sign up for the Resident Trust Part 1 ILT session.
Questions:
Contact your Business Office Consultant or Director of Business Office Operations
Attachment:
Safety Incentive Program: Apply for Third Quarter 2014
- Executive Directors
- Directors of Nursing Services
- Directors of Clinical Education
- Safety Committees
SAFETY AND LOSS CONTROL
Starting October 1, 2014, submit your documentation if your LivingCenter has earned the Third Quarter 2014 Safety Incentive Program (SIP) award.
Step 1. To Qualify for the SIP:
- Your LivingCenter must not have had an injury that caused the employee to miss work beyond the state workers’ compensation waiting period in the third quarter of 2014 and was paid by workers’ comp for lost wages unless the facility had offered modified duty to the injured employee and either the injured worker turned down the modified duty or the modified duty of 60-90 days had been exhausted. This new criteria will also apply if your facility earned the second quarter Safety Incentive, but within the third quarter, the claim from April, May and June now does not meet the above criteria. (S&LC will help with a review of the claims and notifying you if your facility is eligible and should submit the additional documents to qualify for the SIP, since this is new way of reviewing eligibility!)
- Your LivingCenter must not have had an injury where the cause was manual lifting of a resident from the floor in the third quarter.
Step 2. No later than Tuesday, October 28:
- Send Rita Harris ONE e-mail notifying her that your LivingCenter is eligible for the third quarter 2014 SIP.
- Attach to THAT SAME e-mail a copy of your OSHA 300 log for 2014 YTD.
- Attach to THAT SAME e-mail a copy of your July, August and September 2014 Safety Committee Minutes (minutes only, no other attachments/handouts).
Step 3. Watch for an announcement in a November 10, 2014 InnerCircle, with the names of the LivingCenters that earned the SIP and the amount to be allocated to each LivingCenter.
Safety Committee minutes are required.
An active Safety Committee is a vital part of the entire safety program, and Safety Committee meetings are where discussions about safety incentive expenditures should be taking place. Please note that submitting your July, August and September 2014 Safety Committee Minutes is now an eligibility requirement of applying for the SIP. When applying for the SIP, please make sure your LivingCenter name and location number are clearly stated in the subject line of your e-mail, on the OSHA log and on the Safety Committee Minutes If you are unclear about Safety Committee requirements, please contact your Safety and Loss Control consultant.
Need to submit documentation for third quarter 2014 SIP?
Send ONE e-mail to Rita Harris: rita.harris@goldenliving.com
Note 1: Attach to the e-mail your 2014 OSHA log YTD and your July, August and September 2014 Safety Committee Minutes.
Note 2: The OSHA 300 logs for 2014 are to be kept in electronic format using the Excel file that is available via the intranet, on the Departments/S&LC/OSHA/OSHA Facilities Log 2014 Template.
Questions
If you have questions about the Safety Incentive Program, contact your Safety and Loss Control Consultant or the Safety and Loss Control department.
Short-Term Resident Information Profile Policies Revised
- Executive Directors
- Facility Business Office Coordinators
- Admissions Staff
- Business Office Managers
- Business Office Consultants
- Directors of Business Office Operations
The following paragraph was revised in admission policies 02010 (Admission Standards) and 02020 (Medicaid Pending) of the Business Office Policies and Procedures manual. The policy revision (shown bolded below) is effective immediately.
- “The Resident Information Profile must be completed for every admission, with the exception of short-term stays (30 days or less) for which third party coverage for 100% of anticipated charges has been confirmed. For Medicaid, the patient must have confirmed SNF Medicaid entitlement in the state in which the LivingCenter is located or a Resident Information Profile must be completed.”
The revised policies can be read in their entirety by accessing the Business Office Policy and Procedures Manual located in the Policy Center.
Questions?
Contact your Business Office Consultant or Director of Business Office Operations
Benefits News 8-15-14
Changes in Supervisory Labor Relations Training (SLRT) Requirement
- Management Team and Relevant Positions
SLRT informs our managers about the effects of unionization, and introduces the concept of card signing and the importance of maintaining employee relations. We want to let you know that we are making changes effective September 15, 2014 to the SLRT required modules for certain positions.
Changes Effective September 15, 2014
SLRT Modules 1 – 3 may no longer be required training for certain positions.
SLRT Module 4, entitled Handling Union Presence, will be a required training.
What This Means to You
If you have already completed Modules 1, 2, 3 or 4, you will receive full credit for these courses, and your completion status will be reflected in the LMS (and in the new Learning Center for Georgia employees).
If you have not completed the SLRT Modules, starting September 15, you should access the LMS for a listing of your required modules (Georgia employees will access the new Learning Center).
If you are required to complete only the Module 4 Handling Union Presence, this will shorten your required SLRT training by nearly two hours.
Questions?
If you have any questions about the SLRT changes after reviewing your required training courses under “Human Resource Training” in LMS (or the new Learning Center for Georgia employees), contact your HR Consultant.
We appreciate your commitment and all you do in your position, for our residents and employees, and towards the company’s values and mission.
BEACH Training to Be Held Tuesday, Sept. 23, 2014
- All BEACH Users
Ceres Purchasing Solutions will offer BEACH Training classes through the Learning Management System (LMS) site Tuesday September 23, 2014 9:30-11:30 CDT. The class will provide the best methods of using BEACH. We encourage all new BEACH users and existing users who need a little refresher course, to attend one of our BEACH sessions.
To enroll in the class, go to the intranet home page:
- Click on the CORPORATE tab.
- Under QUICK LINKS click LEARNING MANAGEMENT SYSTEM link.
- Log in
- Under Course Catalog click BEACH.
- Click on ILT – INSTRUCTOR-LED TRAINING.
- Under Options click on SIGN UP.
NOTE: If you sign up for the BEACH training class and realize later you will not be able to attend, please go into the Learning Management System site and unenroll..
BEACH Training Agenda
BEACH
- How to Log Onto BEACH
- BEACH Main Menu
- Catalog Links
- Special Links
- BEACH News
- Action Items
ORDERING SUPPLIES
- Finding product (Including Advance Search)
- Routine Orders
- Editing an Order
- Submitting an Order
- Special Orders
- Capital Requisitions
- G/L Coding
APPROVAL PROCESS
- Supply Approvals
- Capital Approvals
- Invoice Approvals
REPORTS
- Purchase Order Summary Report
- Purchase Order/Invoice Lookup
- General Ledger Spending Report
RETURNS PROCESS
- Medline Returns Process
- All Other Suppliers Return Processes
SUPPORT
- Technical Assistance
- BEACH Assistance (How to Questions)
- On-Line Help
Interactive Tutorial
Questions:
If you have questions concerning the BEACH Training class or have issues signing up, please contact CERES Customer Service at (800) 677-6447.
Thank you!
WALK! with Aegis Therapies Is Almost Here!!
The WALK! with Aegis Therapies event kits have arrived and your facility is registered. The walkwithagis.com website is available for you to download more resources so your team will be ready for the WALK! event in September. Please work with your Aegis Therapies Director of Rehab to coordinate the event.
Why the WALK! with Aegis Therapies?
The WALK! with Aegis Therapies event was built with the aim to help develop your therapy program, gain patient enthusiasm, reinforce relationships with staff and to give recognition for your Aegis Therapies program. Aegis Therapies devotes many resources to these efforts, including a dedicated taskforce who works year round to help make WALK! with Aegis Therapies a successful event for you.
The WALK! with Aegis Therapies is a platform for your team to engage with patients and potential patients in the facility and surrounding community, as well as to build morale and teamwork, be creative and have fun.
Not only do we want you to have fun, we want you to get motivated, like our participants. This is an opportunity to tell your community about Aegis Therapies, your team and the good work you do in your facility. The WALK! depends on you and the tools are in the kit.
Event Planning
Coordination is key in planning the event. Working with the clinical and administrative teams will help make the event a success. Please reach out to the WALK! taskforce (listed below) should you need any assistance with coordination or messaging about WALK!.
Here are a few key reminders:
- Brainstorm event ideas. Invite your local community to come be apart of the WALK! Get volunteers to push participants in the physical activity or help with one of the dimensions of wellness activities.
- Let your Aegis Team Leader be your guide. They have a timeline set out for them in the Team Leader Guide. Be sure to have ready consent forms signed by all participants before the event and any other WALK! gear by mid-September so you can focus on other last-minute planning and preparation for the event.
- Don’t forget the camera. Take pictures of the event and share with the WALK! taskforce and on social media of people who have consented with the hashtag #WALKAEGIS.
- Be sure to have fun! Teams had tie-dyed t-shirts, invited DJs, made participants feel special with Olympic medals, had cheerleaders and bands lead the WALK!, got motivational trainers to lead WALK! exercises, and more.
WALK! Taskforce Contacts
| Cindy Kasson
Vice President of Sales Cindy.Kasson@Aegistherapies.com
|
Kelli Luneborg
Public Relations Director Kelli.Luneborg@GoldenLiving.com 972-372-6395
|
| Carol Harber
Social Media and PR Support 972-372-6438
Laurie Taylor Marketing and Event Coordination Laurie.Taylor@aegistherapies.com 972-372-6394 |
Stacie Smith
Public Affairs 479-201-5564
Sarah Meche Public Relations 972-372-6413
|
| Brian Boekhout
Vice President of Wellness |
Donna Coyle
WALK! with Aegis Therapies Planner |
951-203-6520 800-293-3457
InnerCircle 